How Far In Advance To Book A Wedding Venue

How Far In Advance To Book A Wedding Venue: Full Guide

Last Updated on May 24, 2024 by Kimberlee Johnson

Choosing the perfect location is a critical decision when planning your dream wedding.

Having gone through this process, I can attest that booking your wedding venue well in advance is the key to ensuring a smooth and stress-free experience. 

So, how far in advance to book a wedding venue? Today, I’ll share my insights on the ideal timeframe for securing your dream location and help you make your big day unforgettable.

How Far In Advance Should You Book A Wedding Location?

Wedding Reception Venue

Finding your perfect wedding venue [1] is one of the most important steps of wedding planning, so book your ideal spot 12 to 14 months in advance.

It gives you ample time to weigh all your options and avoid disappointment. This is especially important if you’re aiming for a popular wedding destination or venue. 

Getting in early ensures you have the best chance of securing the perfect place for your special day. But how far in advance do you order a wedding cake?

Can You Reserve A Wedding Location Three Years In Advance?

Securing a wedding location three years in advance might push it too far or be unnecessary unless the location’s price and scenery are highly competitive. 

Although a few venues may accept bookings that far ahead, it’s different from the standard practice. Most venues typically allow reservations up to 12 to 14 months beforehand. 

“What’s the best way to get your husband to remember your anniversary? Get married on his birthday.” 

Cindy Garner, American Actress

Planning a wedding is dynamic, and preferences, availability, and circumstances can change over three years. Check out these ways to pull off a surprise wedding here.

How Many Wedding Locations Should You Check Out Before Deciding?

There is no set number of places to view; it all comes down to your tastes, your available budget, and the type of wedding you would like to have. 

Viewing at least three to five venues before deciding is suggested, as this can provide various options and allow you to decide. 

Some couples may find their perfect place on the first visit; others may view more than a dozen. 

With that, taking your time with this decision is important since it can have a massive impact on your special day’s atmosphere, logistics, and success.

What Proportion Of The Budget Should Be Allocated To The Venue?

Consider dedicating around 37% of your total budget to the venue. 

It allows a substantial portion of your funds to be spent on securing a memorable location that sets the right atmosphere for your special day. 

Venue costs can vary depending on location, size, and included services. 

Setting aside an appropriate proportion for the venue ensures you have enough resources for other important expenses like catering, decor, and entertainment.

Find out how much to pay a bartender for your wedding here.

How Far In Advance Can You Book Wedding Vendors?

Woman Setting Up Wedding Venue

Get your important vendors (like venues, photographers, caterers, and planners) secured at least 12-18 months before your wedding date. 

Florists and cake designers usually have more availability so you could leave their booking for 6-9 months before the big day. 

If you have your heart set on a particular vendor, get in touch sooner rather than later—many are in high demand, especially during peak wedding season. 

Find out when you should schedule your hair and makeup for the wedding here.

How Early Should You Plan Your Wedding Nuptials?

If you’re planning a wedding, starting the process 13 to 15 months in advance is best. This gives you enough time to book your venue, get the needed services, and take care of all the details. 

Having more time is beneficial to accommodate any changes during the planning process. 

“Timing is everything, especially when booking your wedding venue. Stay ahead of the game and reserve early to paint the canvas of your special day with the strokes of perfection.”

Howkapow Gift Site

But it’s ultimately up to you and your partner – if you want a simple wedding, you may only need a little lead time. What’s important is that your timeline works for you and your wedding.

Also Read:


When is the most expensive time of year for a wedding?

The most expensive time of year to host a wedding typically falls during the peak wedding season, which is in the fall months, with particular emphasis on the summer months. 

How far in advance should you book a DJ for the wedding?

It is advisable to book your wedding DJ at least 9 to 10 months in advance to ensure you secure the preferred entertainer for your event. 

How early should one shop for a wedding gown?

Planning is an important part of the wedding dress shopping process, so it is best to begin shopping for your wedding gown at least one year before the wedding date.

How far in advance should you book a wedding photographer?

It is advisable to book your wedding photographer [2] at least 9-18 months before the big day to ensure availability.

Key Takeaways

Based on my experience, I recommend booking your ideal wedding venue approximately 12 to 14 months ahead of your desired date. 

This time frame provides ample opportunity to secure the perfect location and make necessary arrangements. But avoiding reservations or booking a venue three years in advance is crucial. 

Over such an extended period, unforeseen circumstances may arise that could necessitate changes to your plans. 

By following this timeline, you balance securing your dream venue and allowing flexibility for adjustments as needed. 


Kimberlee Johnson
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